Welcome to the PrismaWMS manual
This manual walks you through PrismaWMS one screen at a time — what each screen is for, the steps to follow, and a picture of exactly where to click. You do not need any warehouse-system experience to start.
How to read this manual
- Every guide is a list of numbered steps. Do them in order.
- The red numbers in the pictures match the steps. Step ③ in the text = the red ③ in the picture. The red box shows the button or field; the arrow points at it.
- Each chapter starts with a flowchart — read it first to see where you are in the whole process.
- Boxes like this help you avoid mistakes:
Good to know
Tips save you time.
Be careful
Cautions stop you from doing something that is hard to undo.
Where to start
New to warehouse systems?Start with what a WMS does — in everyday words.The big pictureOne flowchart from supplier to customer.Sign inOpen PrismaWMS for the first time.Find your way aroundThe menu, tabs, search and Copilot.Set up a new warehouseThe order to set things up in.GlossaryEvery word of the trade, explained.
The chapters
| Chapter | What you do there |
|---|---|
| Master Data | Set up warehouses, bins, items, customers, suppliers — the foundation |
| Inbound | Receive goods from suppliers: purchase orders, ASNs, receiving, GRN, QA, putaway |
| Inventory | Know and control your stock: stock on hand, counts, adjustments, transfers |
| Outbound | Ship to customers: orders, allocation, waves, picking, packing, shipping |
| VAS & Production | Kitting, production orders, returns, yard and dock |
| Labels & Documents | Design and print labels and documents |
| Reports & Analytics | Ready-made reports, your own reports, scheduled e-mails |
| AI & Automation | Copilot and the optimizers that suggest better ways to work |
| Administration | Users, roles, settings, integrations (ERP / SQL Accounting), audit |
| Mobile (PDA) app | Do the floor work with a scanner or phone |
Language
Switch between English and 简体中文 with the language menu at the top right of every page.